ELRA Privacy Notice


Data protection is a priority for the ELRA Team.

We make our best efforts to ensure that our processing of your personal data complies with the General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter: GDPR) and with specific regulations applicable in France.

The purpose of this page is to provide you with information regarding the processing of your personal data for the purposes of our Newsletters.

I.    Who Are We and How to Contact Us?

Evaluations and Language resources Distribution Agency (ELDA)

9 Rue des Cordelières

75013 Paris


II.    What Data Do We Process and How We Collect Them

The only information related to you that we process are those you provide during the registration process and which is mandatory in our form:

  • Full Name
  • Email address
  • Address
  • Affiliation
  • Department
  • Address
  • Zip Code
  • City
  • Country
  • Email

The information we process is used in several ways:

  • To provide information to the Board regarding the activity of the Association (Management, CEO Reports,…)
  • To run the election process to the Board (nomination, voting)
  • To send newsletters to you

III.    Why Do We Process Your Data?

We send our newsletters (which involves processing of your personal data) regularly in order to keep you informed about new language resources available in our catalogue, recent progress in our projects, the many events we organize and co-organize, and other developments that you, as a member of the language resources community, may find interesting.

We provide our Board with subscription information which is used in reports such as the management report, and CEO report that are produced periodically.

We can use the information you provided us to run the election process described in the statutes and bye-laws of the Association.


IV.    Legal Basis for Processing

We process your personal data based on the article 6(1)(a) of the GDPR, i.e., with your consent for the specific processing purpose.

Under specific circumstances, we may process your personal data based on the article 6(1)(f) of the GDPR; in such rare cases, our legitimate interest in carrying out the processing is to provide a better service to all members of the language resources community.

V.    Data Storage Period

We will store your information for as long as you are a member. However, you are free to ask us to erase your information from our lists at any moment. In such a case, your information will be deleted within a reasonable period of time.

VI.    No Transfer

The list of e-mail addresses that we send our newsletters to is stored on our servers in Paris, France.

We will never sell, rent or lease any personal data as defined in Section 2 of this Privacy Policy.

However we may share collected information with LimeSurvey to assist us in performing the election process. You will find additional details about LimeSurvey policy regarding compliance with GDPR at the following address: https://www.limesurvey.org/privacy-policy

We may also share some information (Name, Position, Country) to the members for a limited time period and on a limited access to allow for the Nomination Process necessary to perform the election of the Board Members.

VII.    No Automated Decision-Making

We do not use any form of profiling or automated decision-making.

VIII.    Your Rights with Regards to the Processing of Your Personal Data

The GDPR grants you some important rights with regards to the processing of your personal data. These rights are summarized below (you are invited to consult the relevant articles of the GDPR for more information):

a)    right of information (art. 13 and 14 of the GDPR): you have the right to be provided with certain information about the processing of your personal data. We did our best to include all this information in this Privacy Policy; the main purpose of this document is to safeguard your right of information.

b)    right of access (art. 15 of the GDPR): you have the right to obtain from us confirmation as to whether we process your personal data, as well as information on the categories of data we process, how and why we do that etc. You can also request a copy of your personal data that we process, for which we may charge you a reasonable fee based on administrative costs. In order to exercise your right of access, contact us at privacy@elda.org;

c)    right to rectification (art. 16 of the GDPR): if your personal data that we process are incomplete or inaccurate, you have the right to obtain from us rectification of such data without undue delay. In order to exercise your right to rectification, contact us at privacy@elda.org;

d)    right of erasure (right to be forgotten – art. 17 of the GDPR): in certain circumstances (e.g., if we process your data unlawfully or unnecessarily) you may obtain from us erasure of your personal data.

e)    right to restriction of processing (art. 18 of the GDPR): in certain circumstances (e.g., if you contest accuracy of your data that we process or lawfulness of the processing) you may obtain from us restriction of processing of your data. Such data will not be erased, but in principle can only be processed with your consent;

f)    right to data portability (art. 20 of the GDPR): you may request us to transmit your data that we process to another controller in a structured, commonly used, and machine-readable format.

g)    right to object (art. 21 of the GDPR): if you did not consent to the processing, or if it is not necessary to comply with a legal obligation, you may always object to it, in which case we shall no longer process your data.

h)    right not to be subject to automated individual decision-making, including profiling (art. 22 of the GDPR): you have the right not to be subject to automated individual decision-making, including profiling. As expressly stated above, we do not resort to such activities.

Moreover, you have the right to:

i)    withdraw your consent to the processing of your personal data at any time (art. 7(3) of the GDPR) by contacting us at privacy@elda.org. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

j)    lodge a complaint with a supervisory authority.